Position Responsibilities - Chapter President

General Description

The President is the chapter's chief operating officer and generally responsible for managing all chapter activities and for the overall operation of the chapter. He/She shall work to ensure member needs are addressed and that a high quality level of activity is maintained. 

Term:

One Year 

Time Commitment:

150 hours/year average or 15 hours/month average 

Goals, Objectives and Responsibilities:

  • Preside at all board meetings and report pertinent information to the membership.
  • Plan and coordinate the chapter's strategic planning process by conducting a Mini-Leadership Training Conference before June 15th.
  • Oversee development of goals and objectives of the chapter and each committee in conjunction with the Board of Directors and Committee members.
  • Oversee Davis Chapter Management System (DCMS) for chapter. Refer to Davis Chapter Management System for details:
    • Report Annual Operating Budget by June 1st
    • Report Chapter Balanced Score Card (CBSC) goals by June 1st.
    • Report Education Program Plan by June 1st and quarterly updates by August 10th, November 10th, February 10th and May 10th
  • Monitor and report to the Board on a regular basis as to the status of the Chapter Balance Score Card (CBSC).
  • Oversee the operation and maintenance of chapter website.
  • Oversee the chapter's awards and recognition program
  • Oversee publication of quarterly Chapter Newsletter, the Garden State Focus.
  • Every other year, administer the chapter's member satisfaction survey.
  • Review overall chapter organizational structure, policy and procedures and job descriptions and update if necessary in Policy and Procedure Manual.
  • Act as the chapter liaison with the HFMA Region, Regional Executive, National board members, and other related healthcare organizations.
  • Hold at least 4 Board meetings (National's requirement) during the year.
  • Review and revise the chapter bylaws as necessary. Submit related chapter verification form prior to August 1st.
  • Make every effort to attend as many applicable meetings as possible and participate in National conference calls and webinars applicable to Board Officers:
    • Chapter Quarterly Education sessions, the Fall Presidents Meeting, the Annual Institute and other National meetings as required.
    • Chapter networking functions.
    • New member breakfast meetings as scheduled.
    • Represent chapter at Region III Educational Events.
  • Ensure that all National policies and requirements and chapter policies are followed including the maintenance of all records in accordance with National and 990 reporting requirements as well as chapter and National record retention requirements.
  • Coordinate as appropriate with the Chapter Administrator to ensure an orderly flow of information and timely completion of tasks.
  • Refer to Planning Calendar and Resource Guide for details on National deadlines and additional resources.